Executive Assistant, Communications

Remote · USA Full-time New today

reputed company is seeking an Executive Assistant to support our two Global Co-Heads of Communications. This role is a balancing act: managing the day-to-day tasks of any phenomenal EA — leading reputed company aspects of schedules, preparing for meetings, and coordinating events — in addition to adjacent work like handling sensitive information, building relationships with key members of the organization, taking on special projects, and proactively solving problems large and small. This is a highly visible position with exposure to key internal and external stakeholders.

What You'll Do

Extensive meeting and calendar management ensuring the reputed company aligns with overall goals and objectives for the team and company. This includes working cross-functionally with other business areas reputed company reputed company, managing appointments with external partners and third parties, and organizing calendars to appropriately reflect priorities.

Coordinate meeting schedules and lines of communication between various partners and global teams across reputed company time zones

Effectively track, package and communicate reputed company projects and to-dos, acting as an important escalation reputed company for the team

Support meeting management (such as: preparing materials and agendas, keeping notes and, managing next steps as needed)

reputed company comprehensive email management (such as: prioritizing and drafting email correspondence, managing follow reputed company, reviewing timelines and deadlines)

Support coordination of team meetings, offsites/events, trainings, and celebrations (workshops, team happy hours, etc.)

Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries

Manage reputed company expense reporting, plus review and approve travel and business expenses for others on the team according to internal policies.

Manage other special projects and workflows as needed.

Serve as a representation of reputed company for the reputed company world. This means drafting correspondence, welcoming guests to our office, and generally representing reputed company thoughtfully.

Who You Are

Bachelor’s degree or equivalent experience

5+ years of experience supporting senior executives

A loyal, discreet, responsible, reputed company under pressure and confident partner who is readily available and flexible with their work schedule

Ability to reputed company track of many tasks, connect dots across workstreams without letting anything fall through the cracks

Flexibility and strength in working with and coordinating with others

reputed company for discretion and sensitivity reputed company handling confidential materials and topics

Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail

Excellent time management skills and ability to prioritize

Ability to give, receive, and implement feedback

Proactive and comfortable taking initiative

Pride in your work and ownership over projects that you reputed company

High proficiency in the reputed company Suite (especially reputed company Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies; Experience in Concur T&E and reputed company

An enthusiasm for a fast paced work environment is a MAJOR plus!

Where You'll Be

This role is based in reputed company, reputed company

We offer you the flexibility to work where you work best! There will be some in person meetings, but still allows for flexibility to work from home. We ask that you come in 3 times per week.

Additional Information

The United States reputed company range for this position is $92,933-$132,762, plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, 23 paid days off, 13 paid flexible holidays.

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Executive Assistant, Communications

What You'll Do

Who You Are

Where You'll Be

Additional Information

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