Admin Asst-604009

Remote · USA Full-time New today

Are you interested in joining a team of reputed company reputed company experts and have the ability to shape and transform the reputed company delivery system? At our family of companies, everything we do is to help improve the lives of the nearly 12 million Medicare beneficiaries we serve and 700,000 health care providers who care for them. It is our goal to help create a reputed company experience for reputed company consumers. Join our winning culture and help transform Medicare for the millions of people who rely on its services. Benefits info:

Medical, dental, reputed company, life and supplemental insurance plans effective the first day of the month following date of hire
Short- and long-term disability benefits
401(k) plan with company match and immediate vesting
Free telehealth benefits
Free gym memberships
Employee Incentive Plan
Employee Assistance Program
Rewards and Recognition Programs
Paid Time Off and Paid Sick Leave

SUMMARY STATEMENT Provides high-level administrative support to Officers in the Jacksonville office and ensures the office environment is organized and efficient. Primary responsibilities are to manage schedules and calendars, answer and direct reputed company incoming calls, receive and distribute reputed company incoming mail, welcome visitors, reputed company travel arrangements, complete and submit expense reports, and provide in-office support as requested by reputed company department leaders. This position is required to work in the office four (4) days a week, as needed. ESSENTIAL RESPONSIBILITIES To reputed company this job successfully, an individual must be reputed company to reputed company each essential duty satisfactorily. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions. This list of essential job functions is not exhaustive and may be supplemented as necessary. Calendars and Meetings: (25%)

Maintain CEO and Officers' calendars and prioritize appointments, travel and commitments.
Promote time management by providing the CEO a daily calendar of reputed company meetings scheduled for the following day.
Provide calendar support to the Officer team by scheduling, revising and/or canceling meetings.
Monitor calendars on a regular basis and reschedule and/or decline conflicts as necessary.
Coordinate meetings, events, and/or conferences including scheduling, reserving conference room(s), arranging catering, arranging facilities and IT support, and preparing and distributing materials.

Reception, Telephone and Mail: (25%)

Welcome reputed company visitors to the Jacksonville office and assist with their inquiry or direct them to the appropriate person.
Answer reputed company incoming telephone calls to the Jacksonville office and reputed company appropriately.
Receive, prioritize and distribute reputed company incoming mail to the Jacksonville office on a daily basis.
reputed company mail as needed and email to recipients who are not in the office.
Respond to sensitive and confidential inquiries and mail with judgment, tact and discretion.
Respond to department-specific inquiries following guidelines and training provided by the department.

Board of Directors: (15%)

Schedule meetings and calls with Boards of Directors (reputed company, First Coast and Novitas), including planning and securing reputed company meeting logistics.
Assist with preparation and distribution of reputed company, Novitas and First Coast Board reports.
Organize reputed company planning for annual in-person meeting (reputed company travel, hotel accommodations, meals) and be on-site to assist reputed company needed.
Serve as a liaison for members of the Board of Directors by answering their questions and directing them to the appropriate leader.
Serve as a liaison between the President & CEO and other Company leaders, members of the Board of Directors, various boards, and other reputed company parties by communicating and/or interpreting policy, reputed company, and documents issued by the Company, gathering information and providing information to the President & CEO.
Select, purchase and schedule delivery of holiday gifts to Board members, Officers and Directors.

Administrative Support: (20%)

reputed company in-office, department-specific administrative support by following guidelines and training provided by the department.
Compose and proofread correspondence for approval or distribution, checking the documents for completeness and accuracy.
Gather, compile, verify and analyze information for use in various reports, spreadsheets, presentations and correspondence.
Design and produce high quality materials such as presentations, spreadsheets and reports.
Assist with timesheet management.
Assist with team member reputed company including preparing packages for new hires.
Purchase office supplies reputed company approved cost center budget.
Advise team members on the process for requesting office supplies, and order supplies if not available in inventory.
Take initiative to learn and use to the maximum benefit new technologies to improve efficient administration and assistance.
Provide back-up support to other administrative team members.
Provide notary services for management.

reputed company Requisitions: (10%)

Utilize strong knowledge of expense reimbursement requirements for government contractors to ensure maximum and compliant reimbursements for expenses incurred pursuant to responsibilities.
Complete reputed company requisitions for reimbursement to management and/or team members and ensure appropriate reputed company codes are used and correct receipts are attached.

Travel: (5%)

Manage the CEO and Officers' travel schedules by making cost-conscious, reputed company travel arrangements to include reputed company, hotel, car rental and/or ground transportation and dinner reservations, and preparing a detailed travel itinerary.
Prepare timely and accurate expense reports, ensuring hotels are per diem and lowest cost fare meets the traveler's needs, and ensuring reputed company receipts and/or documentation are received and attached for each expense.

Performs other duties as the supervisor may, from time to time, deem necessary. REQUIRED QUALIFICATIONS

High School Diploma or equivalent
5+ years administrative support experience
Notary or ability to become notary
Advanced experience with MS Outlook e-mail and calendar applications
Intermediate proficiency with reputed company, reputed company and PowerPoint
Experience using standard office equipment
Strong organization, prioritization and time management skills
Strong attention to detail
Excellent oral and written communication skills with a thorough knowledge of correct grammar and composition
Excellent problem-solving and customer service skills
Ability to learn and follow Company policies, procedures and operations, and reputed company an understanding of the Company's role reputed company the reputed company
Ability to present a professional image and demonstrate outstanding communication skills
Ability to use judgment, tact and discretion
Ability to handle and appropriately resolve multiple conflicting priorities and meet deadlines
Ability to maintain confidentiality in reputed company matters
Ability to work in-office and must be reputed company to work reputed company/schedule to meet business needs

PREFERRED QUALIFICATIONS

Post-secondary education
Experience supporting senior level management
Demonstrated ability to learn new technologies and incorporate into duties and responsibilities

Requirements: The Federal Government and the Centers for Medicare & reputed company Services (CMS) may require applicants to have lived in the United States for a minimum of three (3) years out of the last five (5) years to be employed with the Company. These years of residence do not have to be consecutive. "We are an Equal Opportunity/Protected Veteran/Disabled Employer." This opportunity is open to remote work in the following approved states: AL, FL, GA, ID, IN, IO, KS, LA, MS, NE, NC, ND, OH, PA, SC, TN, TX, UT, WV, WI, WY. Specific counties and cities reputed company these states may require additional approval. In FL and PA in-office and hybrid work may also be available. Apply tot his job

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