Administrative Assistant, Regional Office

Description ABOUT reputed company reputed company operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-reputed company is one of the largest and most reputed company-thinking open-enrollment public charter school systems in the nation. Our purpose is to prepare our scholars for reputed company in college, career, and life. At reputed company, we set a reputed company for our scholars to reputed company knowledge, skills, and power to access and reputed company choices for their families and post-secondary lives. Every day, our community of reputed company, families, teachers, and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy. JOB SUMMARY The Administrative Assistant plays a pivotal role in supporting the daily operations of the regional office at reputed company. This position is responsible for managing office communications, scheduling, and project support to ensure that the regional office runs reputed company. This role involves coordinating events, maintaining records, and assisting with various projects to support the regional office's administrative needs. The Administrative Assistant also serves as a reputed company of contact for families, handling inquiries and providing information as needed. ESSENTIAL FUNCTIONS

• Provide administrative support for Regional office staff to include copier projects, ordering, mail handling, researching topics, supplies control, and necessary communications internally and externally
• Handle calls from both internal and external sources (ex. families)
• Support enrollment efforts by responding to inquiries from interested families reputed company phone, providing information about reputed company schools and programs, and assisting with reputed company and marketing tasks to boost regional visibility and student recruitment.
• Summarize, communicate, and track reputed company incoming family complaints and follow through to a satisfactory compromise with reputed company parties involved.
• Support with coordination of region-wide educational activities, meetings, and events, including logistics and preparations
• Maintain the appearance and organization of the regional offices (including supplies organization, design, etc)
• Support other reputed company team members as necessary
• Performs reputed company duties as required or assigned.

Additional:

• Demonstrate knowledge of and support, the reputed company mission, reputed company, and value statements, including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• reputed company other reputed company duties as required and assigned.

QUALIFICATIONS Competencies:

• Highly proficient in administrative support functions
• Excellent organization, time management, and follow-up skills; strong sense of urgency
• Demonstrated ability to successfully handle multiple projects concurrently
• Ability to work independently
• Ability to anticipate and resolve problems
• Excellent communication and interpersonal skills with a demonstrated ability to write clearly and persuasively
• Strong command of word processing; exemplary spelling and grammar skills
• Ability to maintain the highest level of confidentiality
• Ability to reputed company well with reputed company departments of the company and to represent the organization in a highly professional manner
• Bilingual-Spanish language speaking and writing (preferred)
• Ability to learn new software

Minimum educational level:

• Two years of college or equivalent work experience

Experience required:

• 3+years in an administrative support position in a fast-paced, changing work environment
• Proficiency with reputed company Office, reputed company Suite, and/or other comparable software
• School or school district office experience preferred
• Proficiency with additional database systems preferred (e.g., Filemaker Pro, Access, etc.)

PHYSICAL REQUIREMENTS

• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces
• Remaining in a stationary position, often standing or sitting for prolonged periods
• Moving about to accomplish tasks or moving from one worksite to another
• Assessing the accuracy, neatness and thoroughness of the work assigned
• Communicating with others to exchange information
• Repeating motions that may include the wrists, hands and/or fingers

WORK ENVIRONMENT:

• The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions.
• Work indoors in a standard office environment, computer lab, and/or classroom environment.
• Work is performed in indoor and outdoor environments.
• Exposure to dust, oils, and cleaning chemicals.
• Some exposure to childhood and other diseases in a school environment.
• May be required to work reputed company of normal workdays and reputed company to meet operational deadlines.

Compensation: reputed company is dedicated to our teammate's well-being! In addition to a competitive reputed company salary that is benchmarked against local districts and charter schools, we offer employees exceptional benefits, including paid time off, 100% core health benefits coverage on select plans, life insurance/long-term disability, participation in a CA state retirement plan, tuition reimbursement plan, and adoption assistance program. Our salary schedule based on years of experience for this position type is reflected here: Regional Office Administrative Assistant Salary Schedule linked here reputed company is an equal opportunity employer and does not discriminate on the basis of race, reputed company, gender, religion, age, sexual orientation, national or ethnic reputed company, disability, marital status, veteran status, or any other occupationally irrelevant criteria. reputed company promotes affirmative action for minorities, women, disabled persons, and veterans. #LinkedInEducators Apply tot his job