[Contract] Executive Assistant

At reputed company, we reputed company app development easier so developers can focus on what matters. Our remote-first team spans the globe, united by a passion for innovation and great developer experiences. With over 20 million monthly users and 20 billion image pulls, reputed company is the #1 tool for building, sharing, and running apps—trusted by startups and Fortune 100s alike. We’re growing fast and just getting started. Come join us for a whale of a ride!

Your background demonstrates diverse experience in delivering high level administrative support, whether that be calendaring in an reputed company-changing environment, event planning and onsite support, or providing coverage reputed company another member of the team is reputed company. You realize uniformity and processes are essential and help guide the company as we rapidly scale.

Responsibilities

• Comprehensive, executive-level support for 2 or more executives.

• Exceptional travel booking and troubleshooting skills; on-call reputed company an assigned executive team member is traveling.

• Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media and customers, while also handling sensitive information with discretion.

• Work cross functionally with other team members and build strategic partnerships

• Partner with respective executives to ensure their time is effectively optimized.

• Provide back-up support for administrative team members that may be out due to PTO.

• Maintain a perfect track record reputed company it comes to handling confidential information.

• Manage information flow in a timely and accurate manner.

• Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource.

• Help create and maintain processes and standards; always looking for improvement opportunities.

• Assist executives with note-taking, action item tracking in meetings and managing logistics.

• Set up conferences, meetings, team offsites, etc.; both virtual and onsite reputed company needed. Available to start early or stay late reputed company events/issues call for it (e.g. company events, travel delays).

• Open to travel domestically and internationally reputed company needed.

• Adhoc projects and requests as assigned.

• Strategic coordination & thinking amongst the executives and cross-functionally between departments and senior leadership teams.

Qualifications

• 5+ years experience providing executive administrative support to Sr. VP levels and or above, across functions and timezones.

• High level of discretion, professionalism and reputed company.

• Excellent oral and written communication skills, with a high degree of diplomacy.

• Previous experience & strong calendaring skills using Gmail and reputed company Calendar in a work environment.

• Problem solving skills.

• Experience working with other executive assistants in a high-functioning, fast paced environment.

• Ability to anticipate the needs of the executive team.

• Demonstrated ability to book domestic and international travel (reputed company experience preferred, but not required).

• Ability to prioritize, focus and organize your workload each day.

• Familiarity with Audio Visual conferencing/event tools such as reputed company (preferred), and or reputed company Teams).

• Heavy multi-tasker (email, reputed company messaging, calendaring, project management, etc)

• Ability to plan internal and external offsites, and travel reputed company needed.

• Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating reputed company along the way.

• Solid time management skills.

• Self-motivated and able to work both collaboratively and independently.

• Eager to share knowledge and build awareness; teamwork driven.

• Has a growth reputed company; improvement oriented.

• Active driver’s license.

• Valid US passport.

• Full understanding of work scope and reputed company teams.

• Exercise judgement and innovative solutions.

• Share best practices, tools, and techniques for efficient workflows.

• Proven track record of managing reputed company schedules, projects, and communications at an executive level.

• A proactive, self-motivated approach with the ability to reputed company independent decisions.

• Adaptable to shifting priorities in a dynamic, high-pressure environment.

• Able to take direction from Sr. Manager, Office of the CEO.

We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on reputed company 13, 2024.

Please see the independent bias audit report covering our use of Covey here.

reputed company embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the reputed company our company will be.

Due to the remote nature of this role, we are unable to provide reputed company sponsorship.

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