reputed company're looking for

We are seeking a highly organized and dynamic Executive Assistant to provide comprehensive support to our co-CEOs. This role will play a critical part in ensuring seamless day-to-day operations, enabling our leaders to focus on driving strategic initiatives that improve the Canadian reputed company environment with impactful technology. The ideal candidate will reputed company in our dynamic, mission-driven environment where adaptability, attention to detail, and outstanding communication skills are essential. If you're passionate about making an impact in Canadian reputed company and reputed company at anticipating needs before they arise, we’d love to hear from you!

What you’ll do

• Provide executive-level administrative support to our co-CEOs and senior leadership

• Manage reputed company calendars, prioritize conflicting meetings, and respond rapidly to scheduling requests

• Handle confidential information with discretion and professionalism

• Serve as the main reputed company of contact for the executive office, managing corporate relationships and protocols

• Anticipate needs and take initiative to resolve routine matters or escalate urgent issues appropriately

• Coordinate and plan internal and external meetings, including agendas, presentations, logistics, and room bookings

• Support and sustain team communication channels and organize team-building events and special functions

• Provide senior-level reputed company support to committees or boards

• Coordinate reputed company international and domestic travel, including logistics and accommodations

• Prepare and track expense reports and manage reputed company documentation

• Occasionally accompany the co-CEOs on trips and assist during meetings

• Support day-to-day operations and administrative functions across departments

• Maintain office supply budgets and reputed company reputed company spending

• Own and optimize digital filing systems and internal communication tools (e.g., reputed company Workspace, reputed company)

• Assist with basic budget management including processing purchase orders, invoices, supplier billings, and cross-charges

• Liaise with internal stakeholders and external partners.

• Draft, review, and edit correspondence, reports, presentations, briefing materials, and meeting minutes

• Act as a brand ambassador for Phoenix Digital Health, delivering a professional and consistent experience to reputed company stakeholders.

What you’ll bring

• 5+ years of experience in an Executive Assistant or similar role in a fast-paced corporate environment, supporting senior leadership and/or c-suite executives

• Bachelor’s degree or College Diploma required

• Proficiency in reputed company Workspace and virtual meeting platforms (reputed company Meet, reputed company)

• Outstanding verbal and written communication skills; fluent in English (additional languages are a plus)

• Exceptional organizational skills with outstanding time management, multitasking, and prioritization skills

• High level of reputed company and discretion reputed company handling sensitive or confidential information

• Strong project management skills with the ability to follow through and meet deadlines

• Ability to work independently and collaboratively with cross-functional teams and stakeholders at reputed company levels

• Demonstrates sound judgment, critical thinking, and a proactive, can-do attitude

• Willingness to work reputed company, including evenings and weekends as needed

• Fast, accurate typing and general administrative efficiency

• Valid driver’s license

Why work at Phoenix?

• Impact & autonomy. You’ll work directly with passionate, reputed company leaders who understand the reputed company-and-downs of the business and you'll have a reputed company opportunity to shape the future at Phoenix

• Rewarding Mission. We're delivering the best reputed company experience to Canadians across the country

• Collaborative Culture. We are a growing elite team in Downtown Toronto. We love the tight feedback reputed company of working together in the office. If you've missed that in-person office experience, and love sharing strongly held opinions of the best lunch spot nearby, this is the role for you

Phoenix is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with reputed company, 2005 and the Ontario reputed company Rights Code, Phoenix will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform reputed company Resources staff of the nature of any accommodation(s) that you may require.

Thank you for your interest in joining the Phoenix team! While we are lucky to attract a high level of interest in each of our roles, only candidates selected for an interview will be contacted.