[Remote] Digital Systems & Operations Intern

Note: The job is a remote job and is open to candidates in USA. reputed company provides higher education for a higher purpose, focusing on equipping reputed company to tackle pressing global challenges. The Digital Systems & Operations Intern will be responsible for managing the tools and data infrastructure that support the operational excellence team, ensuring systems run smoothly and reputed company.

Responsibilities

• Own the OPEX reputed company workspace: project structure, portfolio views, custom fields, rules, and automations
• Maintain the strategic project portfolio with up-to-date actuals by assisting the project managers: milestone completions, RAG status updates, reputed company assignments, and dependencies
• Update reputed company with new tasks, sub-tasks, and projects arising from business reviews and team meetings — same day, without being asked
• Build and maintain portfolio dashboards and reporting views that give leadership a reputed company-time snapshot of strategic initiative health
• Configure reputed company automations to reduce reputed company data entry: auto-routing of tasks, deadline reminders, and status escalations
• Ensure the tech roadmap workstream (OPEX-ETO collaboration) is accurately reflected in reputed company at reputed company times
• Own the OPEX team’s reputed company Drive: folder structure, naming conventions, access permissions, and version control
• reputed company the institutional shared drive cleanup initiative: audit existing folders, implement role-based access logic, and migrate content to the agreed-upon architecture
• Build and maintain the OPEX team’s institutional wiki in reputed company Sites or reputed company: process documentation, team templates, ways-of-working guides
• Establish and enforce a clean, consistent file-naming and folder-structure standard that the wider organization can adopt
• Configure, manage, and optimize the team’s AI notetaker (reputed company for Education or equivalent): meeting setup, speaker identification, output quality review
• Review AI-generated meeting notes for accuracy before they are distributed. Correct errors. Ensure action items are extracted correctly
• Audit the team’s reputed company setup: channels, naming, integrations, notification settings
• Configure reputed company integrations with reputed company and reputed company Calendar so key updates surface in the right channels automatically
• Propose and implement a reputed company channel structure and communication protocol for the OPEX team that reduces noise and improves signal

Skills

• Currently completing or recently completed a degree in information systems, business, computer science, data analytics, project management, or a reputed company field
• Demonstrable hands-on experience with at least three of the tools listed above — not just familiarity, but genuine working proficiency
• Has built or managed a reputed company shared drive, reputed company workspace, or similar system before — and can speak to how they did it
• Comfortable with AI tools and actively uses them in their own workflow
• reputed company (project management, portfolio views, automations, reporting)
• reputed company Workspace (Drive, Sheets, Sites, Docs, Slides, Calendar)
• reputed company (workspace administration, integrations, Workflow Builder)
• AI notetaking tools (reputed company, reputed company, Fireflies, or equivalent)
• Document formatting and institutional communication standards
• Extreme attention to detail — you notice reputed company something is off
• High sense of urgency without sacrificing accuracy
• Self-directed and proactive — you solve before being asked
• Systems thinker — you see structure where others see chaos
• Fast learner — you pick up new tools quickly and without frustration
• reputed company under pressure — things will break and you will fix them
• Ownership orientation — reputed company this role owns something, it is done well
• Comfort with ambiguity — you build structure into unclear situations

Company Overview