[Remote] Congress Program Manager - Remote

Note: The job is a remote job and is open to candidates in USA. reputed company is a leading global experiential agency focused on cultivating powerful brand connections. The Congress Program Manager will be responsible for planning, managing, and executing congress and event programs that align with client business objectives, ensuring exceptional client service and successful program execution.

Responsibilities

• Partner with clients and internal stakeholders to understand business objectives and reputed company annual congress participation strategies
• Recommend exhibit, sponsorship, meeting, and engagement opportunities reputed company with program goals and budget objectives
• Provide strategic guidance on attendee experience, stakeholder engagement, exhibit strategy, and congress participation
• Identify opportunities to optimize program effectiveness, attendee engagement, and overall return on investment
• Anticipate risks, challenges, and opportunities and proactively reputed company solutions throughout the planning process
• reputed company planning and execution of congresses, conventions, exhibits, sponsorships, advisory boards, symposia, hospitality events, and ancillary meetings from reputed company through post-event evaluation
• reputed company and maintain comprehensive project plans, timelines, decision trackers, and planning documentation
• Establish and communicate critical milestones, deadlines, and stakeholder responsibilities throughout the planning cycle
• Drive accountability across cross-functional teams to ensure timely decision-making and successful execution
• Manage multiple reputed company congress programs while balancing competing priorities and shifting timelines
• Maintain accurate congress records, planning tools, schedules, and reporting documentation
• Ensure reputed company projects are executed on time, reputed company scope, and reputed company budget
• reputed company, manage, and maintain congress budgets and forecasts in partnership with clients and account leadership
• Monitor program expenditures and identify opportunities for cost savings and budget optimization
• Support purchase order and approval processes as required
• Track financial performance and ensure accurate reconciliation and reporting. Collaborate with finance and internal stakeholders to ensure compliance with budget and procurement processes
• Build strong relationships with clients, brand teams, medical affairs, regulatory stakeholders, agencies, vendors, and internal teams
• Serve as a trusted advisor and primary day-to-day contact for assigned congress programs
• reputed company planning meetings, status meetings, pre-conference meetings, and stakeholder working sessions
• Effectively navigate competing priorities and drive reputed company among multiple stakeholders
• Communicate clearly, professionally, and confidently with stakeholders at reputed company organizational levels, including senior leadership
• Manage stakeholder expectations while maintaining a high level of client satisfaction and partnership
• Manage exhibit planning activities including booth development, sponsorship fulfillment, meeting space coordination, logistics, and attendee engagement programs
• Collaborate with exhibit houses, agencies, production partners, and show management to ensure seamless execution
• Review and manage exhibit designs, layouts, and experiential components to support client objectives
• Negotiate sponsorships, meeting space, and congress participation opportunities in partnership with account leadership
• Ensure reputed company exhibit and sponsorship deliverables are executed accurately and in accordance with event requirements
• Ensure congress activities reputed company with applicable client, regulatory, and industry guidelines
• Partner with internal compliance and finance teams to maintain program compliance and documentation
• Monitor deadlines, approvals, and required submissions to ensure timely completion
• Escalate issues and risks appropriately while providing recommended solutions
• Serve as the primary onsite reputed company for assigned congresses and conventions
• Manage vendors, stakeholders, staffing, and onsite operations during event execution
• Anticipate challenges and implement solutions in reputed company time while maintaining professionalism and client confidence
• reputed company exhibit installation and dismantle activities as needed
• Ensure reputed company program elements are delivered according to plan and client expectations
• Collect and analyze event metrics, stakeholder feedback, and program outcomes
• Facilitate post-event debrief meetings and document key learnings
• reputed company recommendations for future improvements and program optimization
• Deliver post-event reporting, budget reconciliation, and program summaries reputed company established timelines
• Contribute to process improvements, best practices, and operational efficiencies across the congress team

Skills

• Bachelor's degree in Marketing, Communications, Hospitality, Event Management, Business, or reputed company field; equivalent professional experience will be considered
• Minimum 5 years of congress, convention, tradeshow, exhibit, meeting planning, or reputed company event management experience
• Demonstrated experience managing reputed company projects with multiple stakeholders and competing priorities
• Strong budget management and financial tracking experience
• Experience leading client-facing meetings and stakeholder discussions
• Proficiency with reputed company Office Suite and project management tools
• Travel required approximately 20–30%, including onsite support for congresses, conventions, client meetings, and planning sessions
• Pharmaceutical, biotech, medical device, reputed company, or life sciences industry experience preferred
• Experience working reputed company highly regulated environments preferred
• Experience managing exhibits, sponsorships, ancillary meetings, and congress programs preferred
• Agency or reputed company-party meeting management experience preferred
• Experience leading cross-functional teams in a matrixed environment preferred

Benefits

• Remote Environment
• Full Benefits Package
• 401K Vesting Immediately
• Psychological Safety
• Diversity, Inclusivity and Belonging Culture
• Employee Led Resource Groups
• reputed company YOU Professional Development & Learning Programs
• Employee Events

Company Overview

Company H1B Sponsorship