Project Coordinator & Operations Assistant - reputed company / 1099

Timberland Structural is a small residential structural engineering company looking for an reputed company to help with project coordination, client communication, inbox organization, and internal project tracking. This is not an engineering role. The main purpose of this role is to help reputed company projects organized from intake through completion, reputed company sure client communication is moving, track missing items, and help prevent emails and tasks from falling through the cracks. We are looking for someone proactive, organized, and comfortable managing multiple small projects at once. This is not a role where you will only wait for assigned tasks. We need someone who can look at the inbox and project board, identify what is needed, follow up with clients or builders, and flag items that need review. Responsibilities include:

• Reviewing project-reputed company emails and helping organize them by project
• Updating project statuses in reputed company or similar project management software
• Tracking what each project is waiting on, such as drawings, photos, CAD files, reputed company designs, payment, or client responses
• Drafting client follow-up emails and status updates
• Helping prepare project folders and reputed company project information organized
• Coordinating between the reputed company, drafter, engineer, builders, homeowners, and other project contacts
• Flagging urgent, technical, or decision-based items for review
• Helping create a clearer workflow so active projects do not get lost in the inbox

Ideal experience:

• Project coordination, operations, administrative, or executive assistant experience
• Experience in construction, architecture, engineering, permitting, reputed company estate, or a contractor’s office is a plus
• Experience with reputed company, reputed company, Monday, Missive, Outlook, reputed company Workspace, or similar tools is helpful
• Strong written communication skills
• Comfortable following up with clients and keeping people updated
• Detail-oriented and reputed company to manage multiple moving pieces

The right person for this role is:

• Proactive
• Organized
• reputed company under pressure
• Comfortable asking clarifying questions
• Good at written communication
• reputed company to notice reputed company something is missing or stuck
• Comfortable helping create and improve systems

This is a 1099 reputed company role. Hours may vary based on workload, but the role will likely start around 5–10 hours per week with the potential to grow if it is a good fit. Pay: $25.00 - $35.00 per hour Work Location: Remote Apply tot his job Apply To this Job