Proposal Coordinator (12 Month Term)
PayByPhone is a fast-growing company dedicated to simplifying everyday mobility through innovative technology solutions. They are seeking a Proposal Coordinator to support the bid process, ensuring timely and accurate submissions while contributing to the company's business development goals.
Responsibilities
- Support the Company’s bid process from identification to submission and pre-award negotiations
- Analyze bid requirements
- Comfortable learning and using software tools such as MS Office, SalesForce, and Responsive
- Write and edit documents for readability, consistency, and appropriate tone, describing company capabilities, sector knowledge, management approach, and/or past performance
- Provide support in putting together exceptional bids that clearly demonstrate product benefits, and accurately respond to all elements to meet or exceed the bid requirements within the stipulated time frames
- Track bid responses and evaluations of bid responses
- Obtain approvals by reviewing proposal with key providers and project managers
- Support developing effective processes, assets, and resources for successful bid submissions
- Participate in bid/no bid reviews with Bid Manager and the sales team. Conduct win/loss reviews
- Assist Bid Manager in updating Responsive Answer Library
- Work with Marketing to curate bespoke materials for bid responses
- Manage content on Commercial Team Confluence pages, as it relates to the bid process
- Commercial Team special projects as assigned by the Managing Director, NA
Skills
- 1-3 years' experience in administrative/coordination activities
- Experience in bid coordination related activities is an asset
- Post-secondary degree is an asset but not required
- Experience working in a fast-paced, rapidly changing environment
- Experience in gathering information for reports
- Able to gather information accurately and quickly from multiple sources
- Experience with daily high-volume of outbound calling and emailing activities
- Experience in similar software development environment would be highly regarded
- Experience working in Responsive is an asset
- Experience in generating Salesforce reports is an asset
- Proven ability to learn new software programs and able to learn quickly
- Intermediate in Excel and PowerPoint
- Advanced Google research skills
- Prior experience using Salesforce or other CRM
Benefits
- Vacation: All full-time employees start with 4 weeks of vacation per year.
- Work From Anywhere: Enjoy up to 3 weeks of work from anywhere per year, subject to business needs and manager approval.
- Personal Days: We provide 5 personal days annually, in addition to paid sick days, to support flexibility and work-life balance.
- Comprehensive medical & dental coverage: Available to all full-time employees.
- Employee Assistance Program (EAP): Access to confidential support services and resources for you and your family.
- Career Growth & Learning Support: Opportunities for professional development, continuous learning, and career progression.
Company Overview