[Remote] Program & Administrative Assistant
Note: The job is a remote job and is open to candidates in USA. PLUS1 is a company that partners with artists and cultural leaders to create social impact through charitable giving. They are seeking a Program & Administrative Assistant who will provide coordination, administrative, and research support to ensure the smooth operation of their programs and initiatives.
Responsibilities
- Maintain partnership records, databases, and project tracking systems
- Support granting coordination and reporting
- Track timelines, deliverables, and follow-ups across projects
- Conduct research and create briefs on nonprofit organizations, social issues, and emerging cultural conversations
- Communicate project status and raise concerns or roadblocks proactively
- Coordinate internal platforms and systems, including Salesforce and Google Drive
- Schedule meetings and support team coordination
- Monitor shared inboxes and maintain organizational documentation
- Take notes and track action items from meetings
- Support process improvements and special projects
- Provide administrative support to the CEO and Program Team as needed
Skills
- 1–2 years of experience in project coordination, operations, research, administration, or a related field
- Strong research, analysis, and critical thinking skills
- Ability to synthesize complex information into clear, actionable insights
- Strong written communication skills and attention to detail
- Excellent organizational and time management skills
- Comfortable managing multiple priorities and deadlines
- Able to work independently and collaboratively within a remote team
- Experience with Google Workspace, Microsoft Office, and CRM systems (Salesforce an asset)
- Experience in the nonprofit sector
- Familiarity with the music industry, touring, or ticketing
- Understanding of Canadian and/or U.S. charitable compliance
Company Overview