Project Accountant

Vanguard Construction & Co. is a construction firm dedicated to delivering excellence in various sectors including healthcare and hospitality. The Project Accountant will manage all project-related billing and accounting activities, ensuring accurate invoicing and financial reporting while collaborating closely with the CFO and project managers.

Responsibilities

• Billing & Collections – coordinate with project managers & CFO on items per proposals
• Create invoicing for multiple entities with similar services
• Monitor the status of existing projects in the accounting system
• Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service related to billing
• Compile, analyze, & process a high volume of project bills to clients on a monthly basis
• Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines
• Review weekly field timesheets to ensure that they have been submitted and approved prior to invoicing
• Coordinate with subcontractors to receive certified payroll report
• Maintain project billing folder and accounting system (SAGE300 & PROCORE) to ensure all invoices and other project related documents are readily accessible for project managers & accounting department
• Communicate professionally with project managers, clients and other staff providing accurate information and timely responds to inquiries and completion of assignments
• Investigate billing errors and resolve discrepancies
• Assist with special projects as needed
• Provide support to other accounting staff
• Prepare various monthly billing & supporting reports
• Monitor accounts & take appropriate actions with customers to arrange for payment, issue monthly statements & billing items as per proposals
• Reviews and ensures accuracy of vendor invoices prior to billing clients
• Performs other duties as assigned by CFO

Skills

• Associates or Bachelor's Degree in Accounting/Finance or similar field
• 1-3 years of billing experience in Construction contracting related industries
• Excellent analytical and problem-solving skills
• Strong written and verbal communication skills
• Must be proficient in Microsoft Office (Excel and Word) and Outlook, E-Filing, scanning, and mailing
• Strong attention to detail is required
• Well organized and task oriented
• Applicant must be a New York Metropolitan area resident
• AIA experience
• NYC and NYS Agency Billing
• Sage 300 & PROCROE experience

Benefits

• Health, dental, and vision insurance.
• Retirement plan with company match.
• Paid time off and holidays.
• Primarily in-office with hybrid alternating on Friday.

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