Senior Executive Assistant Remote WFH

Provide high-level administrative, operational, and strategic support to C suite executives remotely, enabling efficient leadership, timely decision-making, and seamless cross-team coordination. Key responsibilities Executive support: Manage complex calendars, schedule meetings across time zones, organize travel (when needed), prepare agendas, and handle follow-ups. Communication: Draft, proofread, and send professional emails, memos, and presentations on behalf of executives; act as a gatekeeper and triage incoming requests. Meeting management: Coordinate logistics, distribute pre-read materials, take and distribute clear action-oriented minutes, and track completion of action items. Project coordination: Lead or coordinate cross-functional projects, track milestones, maintain project plans, and escalate risks or blockers. Stakeholder liaison: Build and maintain relationships with internal teams, board members, external partners, and vendors; represent the executive with professionalism. Information management: Maintain confidential files, contact lists, and key documents; manage secure storage and retrieval of sensitive materials. Reporting & analysis: Prepare executive summaries, status reports, basic data analyses, and presentation decks for board meetings or investor updates. Process improvement: Identify and implement workflow, communication, and productivity improvements; manage SOPs for recurring tasks. Expense & budget support: Process expense reports, reconcile corporate card statements, and assist with basic budget tracking. Ad hoc support: Handle personal assistant tasks as agreed, coordinate special events, and manage time sensitive requests. Apply To This Job