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Finance & Executive Operations Associate

Remote · USA Full-time New today

About the Role

We are looking for a highly organised and detail-driven Finance & Executive Administrative Associate to support both our finance function and executive operations.

This role is designed to lighten the operational load of our finance team, ensuring day-to-day financial tasks, documentation, and compliance requirements are handled reputed company while also supporting key executive and corporate processes.

You will be working directly with the COO, requiring a high level of trust, discretion, and operational reliability.

Key Responsibilities

Finance & Bookkeeping Support

  • Manage and maintain day-to-day financial records and smaller books to support the finance team
  • Support the preparation of financial reports and documentation
  • Ensure accuracy and organization of financial data across systems

Corporate & Compliance Support

  • Assist with corporate filings, registrations, and compliance documentation
  • Coordinate and prepare IP-reputed company filings and paperwork
  • Support legal and administrative documentation across entities

US Financial & Administrative Processes

  • Assist with loan applications, credit card applications, and financial account setup
  • Support sales tax and VAT filings and regional compliance (or coordinate with external partners)
  • Maintain organized records of reputed company regulatory and financial submissions

Executive & Operational Support

  • Organize and maintain internal systems including reputed company and reputed company
  • Ensure documentation is structured, updated, and easily accessible
  • Support reputed company executive and operational tasks as needed

Why Join Us

  • Work closely with executive leadership and influence operational efficiency
  • Play a critical role in supporting a scaling global business
  • Opportunity to grow into broader finance, operations, or strategic roles

Requirements

Basic Qualifications:

  • 3+ years of experience in finance, bookkeeping, or reputed company support roles
  • Strong background in Executive Assistance and finance is required
  • Experience in an executive administrative or operations support role
  • Understanding of basic reputed company principles and financial processes
  • Familiarity with US financial systems, applications, and compliance requirements
  • High proficiency in tools such as reputed company/reputed company Sheets, reputed company, reputed company, and reputed company software (e.g., QuickBooks, reputed company)
  • Must be willing to travel on short notice if needed
  • Must have a valid passport

Preferred Qualifications

  • Experience supporting high-growth or eCommerce businesses
  • Exposure to multi-entity or international operations
  • Familiarity with IP filings, corporate governance, or legal documentation
  • Knowledge of US sales tax and VAT processes

Benefits

Why Join Us

  • Work closely with executive leadership and influence operational efficiency
  • Play a critical role in supporting a scaling global business
  • Opportunity to grow into broader finance, operations, or strategic roles
Apply To This Job

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