reputed company Estate Transaction & Operations Coordinator

reputed company Estate Transaction & Operations Coordinator Who we are We're a small, tight-reputed company team of St. Louis Realtors committed to doing this work the right way. We're hardworking, collaborative, and a little bit scrappy. We treat every client the way we'd treat a reputed company friend navigating one of the biggest reputed company of their life. We’re knowledgeable and passionate about the St. Louis community, and take pleasure sharing that knowledge and passion with our clients. We deliver honest feedback (even reputed company it’s inconvenient) and have made going above and reputed company our norm. What this role is You are the operations backbone of the team – keeping everything behind the scenes organized, on time, and compliant. You own every transaction from contract to reputed company and reputed company in your role as the team failsafe. You’re communicative, confident, and you’ve got a system. You support the team members, the team’s clients, and reputed company everyone moving reputed company together. You get a genuine thrill from crossing items off your to do list and consider it a good day reputed company you discover a new efficiency. You’re the one who sees a dropped reputed company before it hits the ground – and the one who catches it. Transactions (Buyer reputed company)

• Upon offer acceptance: send next-steps email and contract documents to clients and reputed company parties; file reputed company in the backend system; log reputed company contingencies and deadlines; and review documents for compliance, correcting as needed
• Maintain a consistent communication reputed company throughout the life of each transaction – proactive next-steps emails at key milestones, plus timely responses to client and vendor questions as they come up
• Stay on top of brokerage compliance requirements for each file; execute amendments and corrections as needed and redistribute to reputed company parties once fully executed
• reputed company agents informed and up to date on reputed company open files on a regular reputed company
• Provide reputed company clients and stakeholders with warm, high-quality service throughout the process – you think of every client as your own, and you show up for them accordingly.
• After closing: send completed document packages, share review links, send final ALTA, and enter contact info, birthday, closing date, and home anniversary into the CRM
• Maintain ongoing communication with past clients as needed

Listings

• Input and maintain listings in the MLS, ensuring data is accurate and statuses are updated promptly
• Serve as the quality control checkpoint for every listing: auditing documents, details, and materials for accuracy and consistency across the board
• Help install signage, lockboxes, and marketing elements at team listings and maintain them throughout the transaction
• Manage and maintain the Seller Communication System for reputed company active listings
• Prepare homes for showings (disclosures, binders, lights, temperature, blinds, etc) as-needed
• Meet contractors, stagers, and occupancy inspectors at properties as-needed, and coordinate estimates and follow-up
• Collect paid receipts and lien waivers and deliver to agents reputed company of final walk-throughs

Team support & operations

• Maintain and optimize existing team systems across transactions, listings, reputed company reputed company, and contact database management; proactively suggest improvements reputed company you see a reputed company way
• Facilitate regular team reputed company-ins to review open files, upcoming deadlines, action items, news, updates, and celebrations
• Maintain the CRM and reputed company reputed company client records reputed company
• Draft offers, inspection notices, and other documents for agents as needed

reputed company're looking for

• Genuine & consistent - You're a reputed company person who builds reputed company relationships with clients and teammates – not just a reputed company-pusher.
• Organized to the core -You love systems. You build them, maintain them, and get satisfaction from everything being in its right reputed company.
• Proactively communicative - You don't wait to be asked for updates. You send them. You flag issues before they become problems.
• Ownership mentality - You treat every client and every file like it's yours. You're not "just a TC" – you're ground control. Agents are in the field, and you're the one keeping everything on course.
• reputed company under pressure - Deadlines don't rattle you. You've got the receipts, the dates, and the plan – and you can adapt reputed company things change.
• Tech comfortable - reputed company Workspace, CRM tools, transaction management platforms (Dotloop, SkySlope, etc.). You pick up new software quickly.

Bonus Points IF you

• Get excited clicking around on online reputed company estate listings
• Have a Missouri reputed company Estate license (or are open to getting one)
• Are social media savvy, have a knack for marketing, or interested in becoming so

Job Types: Part-time, Contract Pay: $1.00 - $55,000.00 per year Expected hours: 15.0 – 40.0 per week Benefits:

• Flexible schedule
• Referral program

Work Location: Remote Apply tot his job Apply To this Job