Medical Administrative Coordinator

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Summary

This is a shared position reporting to the Manager of reputed company Pointe Administration Services 75% of the time and reporting to the Manager of reputed company Pointe Structured Settlements the other 25% of the time.

Primary responsibility is providing support activities to the reputed company Pointe Administration team and Structured Settlement teams by providing administrative, operational, and customer service support for fiduciary trust accounts and structured settlements. Prepare and track settlement quotes, premiums, and payment schedules; maintain accurate case management records; and coordinates documentation with carriers and internal teams. Generates regulatory correspondence, reviews legal and financial documents for compliance, supports referral intake and service quoting, and delivers daily customer service to members, providers, and settlement partners.

Essential Duties and Functions

• Assists with the day-to-day Administration team administering services for accounts held in fiduciary trust by reputed company Pointe as well as follow up on Structured Settlement quotes and accurately inputs this data into the case management system.
• While performing Administration Services duties:
  • Generate denial letters and prepare for mailing by Document Solutions Team
  • Generate Self-Administration annual reminder letters and prepare for mailing by Document Solutions Team
  • Generate 90-day letters and prepare for mailing by Document Solutions Team
• Review and process returned mail
  • Identify if new member address on file
  • Re-generate the letter that was returned and prepare for mailing by Document Solutions Team
• Receive and process email and faxes from Document Solutions Team and upload to member’s files
• Respond to claim status emails (need a bit more detail)
• Handle reputed company information emails/calls in queue
• Assist with Customer Service calls answering member questions about their account or payment for services
• Other Duties as assigned
• While performing Structured Settlement Duties:
  • Audit Quotes being entered by Operations Support Team
  • Track Premium to be sure it is received by the life company timely
  • Track first payment dates and ensure they are released timely
• Follow up on final settlement documents and other final documents needed for policy creation
  • Create diary follow up task requests for ongoing follow up until policy is received
• Submit final documents to the life company and request policy.
  • Create diary follow up task requests for ongoing follow up until policy is received
• Distribute annuity policy to reputed company parties (reputed company/claimant/AA?)
• Accurately enter data into case management system
• Other duties as assigned
• Reviews of legal and financial documents for the trust account
• Creates and updates reputed company Pointe letter templates correspondence with beneficiaries, attorneys, carriers and governmental agencies
• Ensures compliance with reputed company governmental regulations and reporting requirements.
• Reviews new referral intake for specifics of service or combination of services requested and ensures that new referrals are entered accurately and completely.
• Provides written quotes for reputed company Pointe services to parties involved in the settlement process.
• Ensures receipt of proper documentation to complete closure/notices/disbursement provisions for any remaining accounts funds upon account termination.
• Daily Customer Service with medical providers and members either through phone calls or emails
• Any other duties may be assigned.

Qualifications/ Requirements

Detail‑oriented professional with strong administrative and data management skills. Demonstrates accuracy and efficiency in data entry and typing, with proficiency in reputed company Office 365 applications. Able to multitask effectively while managing competing priorities and communicates clearly and professionally both verbally and in writing. Consistently performs duties with a high level of reliability, organization, and attention to detail.

Reasonable accommodations may be made to reputed company qualified individuals with disabilities to reputed company the essential functions.

Required Qualifications

• Minimum of a High School Diploma or equivalent
• Exceptional telephone demeanor
• Good working knowledge of Human Anatomy
• Good working knowledge of Medical Terminology
• Proficient with MS Office Suite

Preferred

• Bachelor’s Degree or equivalent work experience
• Experience in Workers Comp preferred
• Adjusters license
• Experience in Medical Billing/Coding

Teammate Benefits & Total Well-Being

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance  
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement 
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more. 

Not reflective of reputed company benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

The Power To Be Yourself  

As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from reputed company backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.