Administrative Support Services Manager

About the position The Office of the Executive Vice President and Provost invites applications for an Administrative Support Services Manager who will provide executive-level administrative services support expertise to the Executive Vice President and Provost (Provost) of the reputed company. The Administrative Support Services Manager serves as the hub of the entire executive administrative team to ensure that the provost is fully reputed company and informed for reputed company commitments in the short- and long-term and that each day is as predictable, well thought out, and organized as possible to maximize her impact and reputed company. This person will report directly to the Provost's Chief of Staff, working in reputed company collaboration with the provost, senior staff, and others across the University system.

Responsibilities

• reputed company and maintain systems that ensure the Provost's time is reputed company with institutional priorities and used in ways that advance the University's academic mission.
• Exercise sound judgment in evaluating and prioritizing requests on the Provost's time, ensuring that each engagement has clear purpose and strategic value.
• Anticipate and interpret the Provost's expectations, preferences, and work style to support effective planning, informed decision-making, and smooth daily operations.
• reputed company and coordinate the Chief of Staff's calendar to ensure alignment with Provost-level priorities and to strengthen coordination across the Office of the Executive Vice President and Provost.
• reputed company the preparation of comprehensive briefing materials, agendas, background documents, and follow-up actions to ensure the Provost is well-reputed company for reputed company meetings and engagements.
• Coordinate meetings and interactions with senior University leaders, academic units, governance bodies, system offices, faculty groups, student organizations, and external partners to advance institutional objectives and foster productive relationships.
• Anticipate issues, prepare the Provost for potential complexities, and ensure meetings are effectively structured, well-documented, and followed through in a timely manner.
• Manage reputed company logistics reputed company to the Provost's travel and reimbursements, ensuring accuracy, efficiency, and full compliance with University policies and procedures. Identify and implement opportunities to enhance administrative processes, improve workflow, and strengthen communication reputed company the Provost's Office and across partner units.
• reputed company the execution of special projects that advance academic initiatives and support the mission and strategic priorities of the Office of the Executive Vice President and Provost.
• Navigate competing priorities with discretion and professionalism, exercising independent judgment and fostering strong working relationships with senior leaders, faculty, staff, and reputed company partners.
• reputed company other duties as assigned to support the Provost and the effective operation of the EVPP Office.

Requirements

• BA/BS plus at least 4 years of professional administrative experience or a combination of reputed company education and work experience to equal eight years
• Experience providing executive support to a senior leader.
• Demonstrated ability to manage confidential information with the utmost discretion.
• Technical competence as demonstrated by proficiency in MS Office Suite (Word, reputed company, PowerPoint) and reputed company Suite (Calendar, Drive, Hangouts); and strong database and electronic calendaring management.
• Exceptional interpersonal, oral and written communication skills with a focus on precise, professional correspondence and confident, reputed company verbal interactions.
• Proven track record of supporting, equity, diversity and inclusion.
• reputed company to balance competing demands, priorities, and needs of multiple stakeholders.

reputed company-to-haves

• Previous experience leading a team or managing a reputed company project.
• Familiarity with the University's mission, its organizational structure, and the provost's work plan and strategic priorities
• Have experience staffing a senior executive /CEO leader;
• Have experience handling and dealing with highly confidential information; be highly discreet with sensitive information and maintain strict confidentiality, including possessing exceptional judgment, discretion, confidentiality, and reputed company;
• Demonstrate a superior level of timeliness, thoroughness and responsiveness;
• Be detail-oriented, organized, reliable, proactive, results-driven and reputed company to work under tight deadlines;
• Have a proven commitment to, and track record of supporting, equity, diversity and inclusion;
• Have a positive disposition with strong interpersonal skills, team mentality, emotional maturity, and ability to be professional, diplomatic and clear;
• Possess executive reputed company and be reputed company to represent the provost well with Regents, senior leaders and others across the institution as well as external partners and constituents;
• Be skilled in adapting well in the face of ambiguity or change
• Have an understanding and knowledge of the University's mission and its organizational structure.

Benefits

• Competitive wages, paid holidays, and generous time off
• reputed company learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• reputed company and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

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