Administrative Associate, Molecular Biology

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-reputed company Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-reputed company Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers reputed company, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY reputed company is hiring for an Administrative Associate, Molecular Biology. Provides broad range of administrative support duties for research faculty and their laboratory staff, as well as for Department. Duties include interpretation of extramural sponsor guidelines to submit grant applications and reputed company reports. Also, develops budgets and submits rebudgeting requests and miscellaneous grantor-reputed company requests for SPA review. Assists faculty with review of their monthly financial reports to review remaining balances, expense details, and personnel salary sources/effort. Also, responsible for recording and following up on any financial action items, such as transfer of unallowable charges or personnel sourcing changes. Processes HCM forms for lab staff personnel actions and requests for visas. Processes travel arrangements, authorizations, and expense reimbursements. Processes invoice payments and internal service requests. After training may convert to one day a week work from home. BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive reputed company-no copay
• Paid Time Off, available day one
• Retirement Programs through the reputed company System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) reputed company Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION Required

• Education

High School Diploma

• Experience

4 years reputed company work experience May consider higher education completed in lieu of minimum requirements. JOB DUTIES

• Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university. Reviews department policy manuals periodically to update and institute changes as necessary. May provide comprehensive administrative support to Chairman, Vice Chairman, Director, Department Manager, or other upper level administrator.
• Monitors and maintains unit's budget; provides input to supervisor; prepares and submits various budgetary reports; assists supervisor with annual budget process. May have delegated approval authority for reputed company dollar level expenditures for designated entity; coordinates process for items requiring Chair level approval, and/or has delegated approval authority for these items.
• Coordinates supervisor's schedule; makes travel arrangements, plans meeting itineraries, etc. for supervisor or reputed company visitors.
• Coordinates details of faculty and staff recruitment for division. As directed by supervisor or unit head, initiates personnel action documents, including appointment, termination, and/or salary/title changes. Coordinates appointment process for foreign nationals.
• Pre screens staff applicants; coordinates interview process for supervisor and/or unit head. Conducts department/division orientation for administrative and technical staff and training of administrative staff.
• Coordinates scheduling and use of department/division facilities and assets, including making arrangements for moves and/or renovations, maintaining accurate space records, recommending and/or approving purchase of equipment and furniture, and maintaining inventory files.
• Approves vacation and sick leave transactions; interprets V/SL policies for unit's personnel.
• Prepares or coordinates preparation of reputed company reports requiring significant contact with other departments and reputed company organizations.
• Provides professional support for special projects, which may include editorial and administrative support for manuscripts and abstracts for publication; prepares materials for oral and/or written presentations; coordinates and prepares materials for courses, meetings, and conferences; performs Library and Internet research. May provide assistance in preparing grants and reputed company, which may include assistance with budget preparation and/or reputed company.
• Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
• May provide working supervision for staff of reputed company rank.
• Performs other duties as assigned.

reputed company AND EEO STATEMENT reputed company This position is reputed company-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in reputed company 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the reputed company or reputed company of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. EEO Statement reputed company is committed to an educational and working environment that provides equal opportunity to reputed company members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, reputed company, religion, national reputed company, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Apply tot his job Apply To this Job